One of the great blessings of technology has been an unprecedented ability to work remotely, and connect with teams and customers on a global scale. But for remote workers involved in the transfer of sensitive data and protected health information, particularly those that have business agreements in place to maintain HIPAA compliance, adhering to standards and practices that will maintain security is of paramount importance.
For example, a company or healthcare associate may rely on Remote Desktop Protocol (RDP) to to access a workplace computer from home. Simply opening a port on a company router to allow firewall access is insufficient for HIPAA compliance, as it provides an exploitable weakness that may be used for malicious intent. In other words, Windows RDP by itself cannot be considered inherently secure, or HIPAA compliant for the handling of sensitive data.
So how can you handle sensitive, electronic protected health information (ePHI) and achieve HIPAA compliance with RDP? The key is to provide a virtual private network (VPN) which will allow access to ePHI through an encrypted channel.
Here are the basics:
- Secure Storage: Since HIPAA rules require protection of data both in transit and at rest, a centralized file management system such as an RDP server with secure ports should be used to store ePHI and passwords. In addition, a secure server can also help you with troublesome latency issues caused by heavy network traffic.
- Encryption: Protection of data means utilizing a secure channel that will encrypt your data (convert it to unreadable code) when accessed from the server by a remote location, and decrypt it for the authenticated end-user. Keep in mind that remote user access and administrative rights to sensitive PHI should always be on an as-needed basis, thus mitigating risk.
- Reporting and Patching: Tracking of login attempts, monitoring, and threat alerts, as well as keeping up to date with the latest security patches, is a necessary part of the “preventative measures” required by HIPAA rules. Failure to utilize the latest in security measures may leave your company or healthcare system vulnerable to a serious breach. This may include data theft, or any one of the increasingly novel and malicious attacks that hackers employ to hold your data hostage, such as ransomware.
The bottom line for achieving HIPAA compliance with RDP is clear: if you’re using RDP to handle sensitive, protected ePHI, you need to secure it with a VPN that will allow for encryption of data. Utilize a secure server to store data and passwords, and employ the latest in security patching and ongoing monitoring. Putting these these measures to work for you will help protect your sensitive data, and maintain the security and confidentiality that your customers expect. If you need a HIPAA Compliant RDP Server we can help.